Excluded
Things that never go out
A few are off limits for every company. The rest is up to you.
- Your original files and systems.
- Passwords, keys and other access credentials.
- Actual names and identifiers, which become placeholders.
- Client and patient data at law, accounting and healthcare practices.
- Any system, folder, client or matter you exclude.
Plain answers on security
Does asking for an estimate give anyone access to our systems?
No. Only the answers and contact details you enter in the form are collected.
Is there an NDA?
Yes. Everything starts under NDA, before any detail about your records is shared.
Does any of this cost us?
No. There is no cost to you.
What does approving a sample involve?
You look through a sample of the de-identified copy. If you are happy with it, you approve it. If not, nothing goes out.
What happens to names and other identifiers?
They are replaced with placeholders. A ticket still shows that a customer reported a fault and it was fixed, without saying who.
Do we get to see it before it is shared?
Yes. You review a sample of the copy and approve it first. If it is not right, nothing is shared.
Can we leave things out?
Yes. Any system, folder, client or matter can be left out.
Will you need our passwords?
No. Passwords and logins are never requested or shared.
Do our original files leave our systems?
No. They remain right where they are. Only the de-identified copy is licensed, and License Your Data works from a separate copy.
Regulated businesses
For law firms, accounting practices and healthcare businesses, scope is decided with you and your counsel, and client or patient data is kept out. Whether licensing is legal or suitable for your practice is not something we advise on.
What the estimate form asks for
Headcount, years in business, business type, and your name, company, work email, mobile number and website. A consent box sits above the submit button and is unticked to begin with. See our privacy policy for how those details are used and shared with License Your Data.
De-identified, in plain terms
To de-identify a record, the details that identify a particular person or company are replaced with placeholders, and the work stays readable. You go over which details are replaced, and which records are left out entirely, with your License Your Data specialist before the sample is prepared.
Stopping calls and texts
To opt out, reply STOP to any text or use the Do not sell or share page in the footer.